This privacy policy sets out how Whitespace Work Software protects the personal information held in our records for marketing and sales purposes.

Whitespace Work Software is committed to ensuring that your privacy is protected. If you have provided any of your personal information to us, you can rest assured that it will only be used in accordance with this privacy policy.

We may change this policy occasionally to make sure we comply with the latest regulations and that your data remains protected. You should check this page occasionally to ensure that you are happy with any changes.

Update to our privacy policy as of 26 March 2019.

Your Information

We may collect the following information:

  • Name and Job title
  • Company address and contact information including email address and telephone number
  • Demographic information such as postcode
  • Other information relevant to your business

What we do with the information

We require this information to understand your needs and provide you with a better service, and for the following reasons:

Internal record keeping

We may use the information to improve our products and services.

We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting. If at any point you want to stop receiving communications from us, you can manage your preferences or opt-out from the bottom of all our emails. Alternatively, you can drop us an email on and we will remove you from our lists.


We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Legitimate Interest

A portion of our contact database has been acquired through a 3rd party data provider. We are committed to working only with well reputable data providers to ensure that the contacts we use have been acquired legitimately. Whitespace Work Software uses Legitimate Interest as the basis for sending marketing communications. We believe that the communications we send out can be of interest to the contacts we have chosen to send them to.

If you happen to receive communications from us without your consent, your contact details have most likely been acquired via 3rd party data provider. If you no longer wish to receive communications from us, please manage your preferences, opt-out from the bottom of our emails or send us an email on and we will remove you from our lists.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website and email communications may contain links to other websites of interest. Once you have used any of those links to leave our site, you should note that we do not have any control over the other website and cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you, please write to:

One Riverside Court
Douglas Drive

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.

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